computer maintenance procedure

Suppose you want to learn the Computer Maintenance Procedure, then this article is what you need. It contains maintenance procedure of computer contacts and computer maintenance steps. Also, it includes internal parts of computer system maintenance procedure.

Today’s computers come in many different shapes and sizes, and each keeps us connected to our digital world at any given time. Whether you depend on your collection of devices for work or play, keeping them in impeccable, unblemished condition is of the utmost importance. From their cosmetic appeal to their operational functionality, a well-maintained computer looks good, lasts longer, and performs reliably.Keeping your PC in tip-top condition lengthens the life of your PC, both internally and externally. A glitchy operating system, overheating CPU, or fast-draining battery are avoidable computer woes that a bit of regular maintenance could defend against. Let’s take a look at these 10 essential maintenance tips, so your PC will see many more years of powerful performance and sleek appeal.

maintenance procedure of computer contacts

Computer Maintenance Procedure

20 Essential Computer Maintenance Tips & Checklist for Longer Device Life

1. Protect with padding

Everyone has been there; drops, bumps, and slips result in unsightly cosmetic dings that leave your computer looking less-than-loved. If you’re like most people who travel with their PC, safeguarding against accidents can feel next to impossible when packing your PC away into a carry-on. An exposed laptop is vulnerable to all of the elements of travel you likely want to protect it from.Whether you’re traveling business-class or to a classroom across campus, shielding your PC against the elements starts with a protective case. There are a few different styles of protection that offer differing levels of armor and functionality. These include:


Functioning as a full-body laptop sticker, laptop skins are best for protecting the chassis from light damage and scratches.

Hardshell snap-on covers

Polycarbonate, plastic, or rubberized hard shell laptop covers protect your PC while still granting easy access to ports, buttons, lights, and fans.


A simple, soft, envelope-style pouch typically made of gentle materials like nylon, polyester, suede, or microfiber, laptop sleeves are lightweight protection.

Messenger bag

A shoulder bag specifically designed to accommodate your laptop and necessary peripherals, the dedicated laptop messenger bag offers the most padded protection.

2. Organize cords

The only thing more frustrating than dealing with long, confusing cables is getting them all mixed up and tangled in the process. Keeping your digital world connected is a must, so nixing the cables isn’t a feasible option. Taking the time to declutter and organize the snake-like mass of wires spawning from your power strip and PC ports is a great first step for both desktop and laptop users. Try these wire organization tips:

A rotating power strip

Traditional power strips offer a single line or panel of surge inputs. A rotating power strip gives you the freedom to modify the positioning of your many chargers, monitors, and docks.

Color-coding cables

Computer cables tend to be two colors; black and white. Organizing your mess of wires may be as simple as color coding them with reds, blues, yellows, greens, and or using labels in distinguishable hues.

Cable clips

Wire management is made simple when you attach cable clips to your desk, wall, or floor. These small clips are designed to hold cables of all different sizes.

Organizer panel

Functioning as a panel of cable clips, a wire organizer panel accommodates multiple wires. Stick it in place with an adhesive or keep it desk-side when you use a weighted panel.Pro tip: Be sure to keep your wires away from any footpaths. Tripping over wires could result in the toppling of your devices, doing more damage in an instant than years of use could ever do.

3. Update your operating system

If you’re looking for basic computer maintenance, keeping your operating system up to date is one of the easiest solutions. Regardless of whether you’re a Windows, Mac, or Linux loyalist, updating your PC when new patches are available ensures your PC stays at the cutting-edge of performance power.Windows 10 is known for keeping users in-tune with once-a-day update checks. This automated scan occurs in the background and always notifies you if there are any important software or operating system patches that need to be made. The end goal is to optimize your PC performance, so when Windows suggests you update, you should do it.Pro-tip: Some updates take longer than others. Set aside time before bedtime or during a daytime break to let Windows do its thing without interrupting your workflow.

4. Unplug to avoid overcharging

With heightened dependence on wireless devices, optimizing battery power is a top priority for many. There are few things more dreadful than a draining battery when you’ve got hours of work and play left on your day’s schedule. However, it’s better to resist the temptation of plugging in the moment your PC falls under 50% battery life.Unnecessary charging can lead to overcharging, which then leads to regenerative capability deterioration. This often looks like a laptop that can’t hold a charge as well as it could in its earlier days.Being shackled to the weight of a charger defeats the purpose of a laptop’s wireless portability. To avoid a bad battery fate, unplug your device after it reaches 100% charge, and don’t plug in until power is actually low.

5. Purge your system of junk files and programs

Computers tend to show their age best in the number of unused files living on their hard drives. Useless programs and old junk files likely take up more space than you realize. From old versions of software to retired versions of your resume, your PC is sure to have its fair share of digital debris festering on your desktop or in your start menu. These programs and files can quickly turn into performance hogs if they continue to accumulate.Before your computer gets to a point where it’s begging for more storage space, use these PC purge tips to relieve your system.

  • Uninstall trialware
  • Run disk cleanup software
  • Empty the recycle bin
  • Delete temporary files
  • Remove cache of offline web pages

6. Run regular antivirus scans

Malware attacks can sneak up on you at any given moment, and in the event one does, having a savvy antivirus living on your PC will protect you against the damage viruses bring. Weekly antivirus scans ensure your computer is always clear of malicious software infections. A basic scan will examine your computer for any glaring dangers or outstanding activity.For those who are frequent web-users and download programs and files regularly, consider running a virus scan twice a week. It’s always better to err on the side of safety, especially when your personal data could be at risk.Malware infections can compromise the performance of your computer and expose your confidential information to third-party cybercriminals. Depending on the type of malware installed on your system, a virus could also:

  • Slow web browser speeds
  • Disrupt network connections
  • Freeze or crash your system
  • Alter computer settings
  • Allow unauthorized access to system resources

By running regular antivirus scans you can rest assured that nothing slips by. Be sure to choose an antivirus scan servicer that also scans all of your downloads, too.

7. Clean the keyboard and case

You’d be surprised to see just how much dust and debris lives underneath your keyboard’s keys. From food crumbs and dog hairs to dust and dirt, and everything else that can fit in between the keys, a number of dirty particles can clog your keyboard. This usually results in sticky or difficult-to-press buttons.Clearing out these hard-to-reach parts of your laptop or desktop setup is most easily done with a compressed air canister, available from office supply stores, computer stores, and hardware stores.

For external keyboards

Unplug the keyboard from the USB port or power it off if it’s wireless. Tilt the keyboard upside down and shake any loose debris out first. Spray compressed air at an angle and approximately 1-inch away from the keys. Use a damp microfiber cloth to finish the job, removing any excess dust or grime.

For the laptop user

Power your laptop off and unplug any USB or power supply inputs. Tilt the laptop upside down and gently tap it to encourage any loose debris to come out. Set the laptop down in its natural position and spray between keys from about 1-inch away. Spray in short bursts moving from one side of the keyboard to the other.If you find certain spots tougher to clean than others, use a cotton ball dipped in isopropyl alcohol as a great alternative. Alcohol evaporates more quickly than water which makes it the perfect solution for hardened debris.Pro-tip: When cleaning your laptop or desktop, absolutely avoid pouring any type of liquid onto the body. Water and electronic devices do not mix well and could result in extreme damage to your computer.

8. Update your passwords

Believe it or not, updating your passwords is a task as crucial as backing up your data. Verizon’s 2017 Data Breach Investigations Report found that an alarming 81% of hacking-related breaches leveraged either stolen and/or weak passwords [1]. Poor password behavior encompasses everything from using the same password for every account to using simple, guessable passwords like “password” or “123456.”When it comes to basic computer maintenance, protecting your digital world against cybercriminals should always be at the forefront of your task list. No security system is perfect, and more today than ever before, consumers are realizing this on a large scale.If you’re overdue for a password update, consider using these strong password generation tips:

  1. Use at least 10 characters
  2. Use a combination of uppercase and lowercase letters
  3. Include both numbers and special symbols
  4. Add emoticons if possible (:O, :(, :D, :), T.T)

A strong password safeguards all of your data against potential third-party hackers which is precisely why it’s such an essential part of computer maintenance.

9. Organize your data

It’s easy to let your computer’s data organization run awry when your work and play lifestyle doesn’t leave much time for calculated file management. Whether it’s old music files from your garage band days or downloaded add-ons for your favorite simulation game, your PC’s many folders can grow crowded.If you can’t remember the last time you took a look through your downloads folder, you’re likely overdue for a visit. The same applies to the rest of your default folders (documents, photos, etc.).Dealing with a cluttered desktop or crowded computer folders may be a daunting task, but with these tips and tricks, you’ll be well on your way to a functioning system of files and folders.

Create large, main folders

Everyone uses their computers for different primary purposes. A freelance writer will likely have completely different main folder assignments than a professional gamer or a business owner. It’s important to narrow down your digital world into easy folder divisions to make your first round of organization a breeze, and your future rounds even easier.

Create small sub-folders

Within your larger primary folders, smaller sub-folders make your organization operation even smoother. Being able to categorize files by their functionality or content will help you access them whenever you need them. No search button necessary.

Empty your downloads folder

Your downloads folder should function as a temporary cache for recently downloaded files. Get into the habit of placing recent downloads in their proper folders or deleting them once they’ve served their purpose.

Clear your desktop

When you power on your computer and saddle up for your day’s work or some light social media browsing, you want to be able to do so without the stress of clutter. Clear your desktop of any files, folders, or programs you don’t need readily available at every power-on.

Choose thoughtful filenames

If you’re frequently saving images, PDFs, and other common files, you know how easy it is to type in gibberish for a successful “Save As” operation. Instead of rushing through, take the time to come up with intentional file names so you always know what’s living on your hard drive and where it’s located.

10. Back up your data

Part of owning a modern computer is to prepare for the unexpected. Sudden crashes, untimely glitches, and random hardware failure all have the potential to damage the data living on your PC. Backing up files is one of the most vital computer maintenance procedures PC users can do for themselves. That’s why we’ve ranked it at our final spot. Your computer is replaceable, but without a backup, your information is not.Full backups are usually done on storage-heavy external hard drives and on the cloud. By making duplicate copies of everything on your PC (actually having your data in 3 places is safest), all of your valuable data lives both on your computer and inside of the external drive or cloud.Check out our Knowledge Base guide for a comprehensive walkthrough on how to perform a full backup on your Windows 10 or Windows 8 PC.[1] Verizon; 2017 Data Breach Investigations Report

13 Common Personal Computer Maintenance Tips You Should Try [MiniTool Tips]

computer maintenance

If you are one of the users who use a computer frequently, it goes without saying that you want the system to be at its best all the time. So, you pay much attention to personal PC maintenance. In today’s post, MiniTool Solution discusses 13 essential and easy computer maintenance steps that even beginners can do.

internal parts of computer system maintenance procedure

Computers play a vital role in your daily life and you can use a PC to do many things, for example, surf the Internet, watch movies, play games, deal with work, etc. PC maintenance is very important to ensure your computer runs smoothly.

If you have ever lost important files due to hard drive crash, spending much time in removing a nasty virus or frying a CPU since you didn’t clean the fan, perhaps you clearly know why you need to maintain your computer.

Prevention is better than cure! If you take some time to perform some basic PC maintenance tasks, you can not only make sure the machine has optimal performance but also lengthen the device’s lifespan. Otherwise, the few minutes that you didn’t spend on desktop/laptop maintenance could become hours of unnecessary work in the future.

windows 10 maintenance thumbnail

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Now, let’s look at the computer maintenance steps that you should do on a regular basis and how to do them effectively. Firstly, you should know its types.

Types of Computer Maintenance

When it comes to how to maintain a computer, you should consider this case: both hardware and software of your PC should be maintained since they are important and will have a decisive impact on the operation of the system. So, computer maintenance is related to them.

Besides, there are four types of PC maintenance and here is everything you should know about it.

1. Predictive Maintenance

This refers to using a diagnostic tool to anticipate possible failures and avoid some possible issues. And one common way is monitoring your computer system and checking whether it works properly. This tool can control and inform you of battery levels, the temperature of the CPU, and other features.

2. Preventive Maintenance

This type is common and it is carried out to prevent possible failures, improve the function of a system and prolong the life of various computer components. Preventive maintenance is useful since it can detect weak points in the system, decrease the system downtime and reduce the number of repairs.

Preventive software maintenance usually includes scanning and cleaning through antivirus, the creation of backups freeing-up of your disk space and RAM. The preventive hardware maintenance should refer to the periodic cleaning of equipment and its components.

3. Corrective Maintenance

If the previous two types don’t work and a problem occurred, you should perform this maintenance. In addition to solving the failure problems, you should find the cause and prevent it from happening again.

4. Evolutionary maintenance

The last type is to develop the system of your computer so it can perform more efficiently. This type concerns both hardware and software, so you can update Windows and change various parts of the PC for better performance.

Computer Maintenance Tips

Now you have clearly known the detailed description of types of computer maintenance. In the following part, some useful tips are offered to you and all of them belong to one of these types. Here is the computer maintenance checklist.

1. Clean Your Computer

If dust is on your computer, it looks gross and the PC will trap heat reducing its performance and lifespan. So, you can open the case (for a desktop) and blow the dust out. Besides, use a damp cloth to wipe the case. For a desktop, don’t forget the monitor.

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Additionally, dust can clog up your cooling fans and keyboard. So, you should also clean them. A compressed air canister is helpful. Moreover, don’t neglect ports and crevices of a laptop and desktop.

2. Don’t Block the Vents

Like people, machines also need to breathe. So, don’t block the vent, which aims to ensure your computer can remain cool enough to work properly.

3. Keep Your Food and Drink Away from PCs

Don’t eat and drink over your laptop or desktop since the consequence is serious. For example, your keyboard can be destroyed after a single spill or food residues penetrate the case of your device and damage the internal components.

4. Don’t Overcharge Your Battery

Don’t keep your device plugged in at all times. This is because unnecessary charging can retard the regenerative capability of the battery. And the ability to hold a charge can drop off a year later. Usually, you can make a setting for your laptop to let it not charge when reaching 20%.Note: Sometimes you find your PC is plugged in but not charging. This is caused by your settings.

5. Create a Backup for Your Important Files and System

As a computer owner, the most important thing you can do is to back up the important data stored on your hard drive. This tip is also a vital part of regular personal computer maintenance since unexpected hard drive failure, serious computer problems, viruses, etc. can cause data loss. Besides, system also crashes and cannot boot.

Thus, create a backup now.

If you don’t know how to do this work, you can ask our professional, reliable and free PC backup software for help – MiniTool ShadowMaker.

As an all-in-one backup software, it is designed to back up the Windows operating system, files & folders, disks and partitions on a regular basis. Differential and incremental backup are supported. In addition, file sync and disk clone can be realized by this software.

Now, get MiniTool ShadowMaker Trial Edition to start a backup from the following button. Note that this edition only gives you a 30-day free trial. To use it all the time, get its Pro Edition from MiniTool Store.

Free Download

1. Launch this software.

2. Go to the Backup page, click Source and choose files that you want to back up.

choose files to back up

3. Click Destination to choose a target path that can be a USB flash drive, external hard drive, SSD, etc.

4. Finally, click Back up Now to immediately start the file backup.

MiniTool ShadowMaker file backup

Tip: To ensure your PC can restore to its previous state in case system crashes in the future, we recommend you to create a system image. By default, MiniTool ShadowMaker selects system drives to back up. For more information, refer to this post – A Guide to Use Best Ghost Image Software to Ghost Windows 10/8/7.

6. Run Antivirus and Malware Scans Regularly

This computer maintenance tip should go without saying but we say it anyway. Any computer should have conventional virus protection and spyware detection software to monitor the system for threats in real time and remove them to keep the PC safe.

In Windows 10, Windows Defender can offer you real-time virus & threat prevention, account protection, firewall & network protection, etc.

Alternatively, you can install an antivirus or anti-malware program on your computer, for example, Malwarebytes or Avast. Just run such a tool to perform a full scan for viruses, spyware, malware, etc.


7. Always Run Your Firewall

Windows Firewall in the operating system is the first line of defense against malware. It can filter some information from the Internet and block potentially harmful programs from installing. This tool should always be running. It is pretty useful when you install new apps from a third-party source other than the manufacturer or developer.

Just go to Control Panel, click Windows Defender Firewall > Turn Windows Defender Firewall on or off and ensure the Firewall is enabled.

turn on Windows Defender Firewall

8. Uninstall Programs You Don’t Use

When using a computer for a long time, you may have installed all sorts of programs. Sometimes you may forget or not realize you have installed them. These programs slow down your computer over time and take much disk space. Even some run in the background and eat up the system resource.

So, you should uninstall unnecessary programs. To do this work, go to Control Panel > Programs and Features to the app list. Then, right-click each program to choose the Uninstall option.

programs and features in Control Panel

Tip: Sometimes uninstalling programs via Control Panel couldn’t completely remove the apps. This article – How to Remove Remnants of Uninstalled Software? Try These Ways is helpful for you.

9. Update Windows System and Programs

One of the best ways to make sure your PC is at the best state is to keep your operating system up-to-date. For the Windows system, Microsoft always keeps rolling out updates and security patches to improve the overall user experience.

You can go to Windows Update, check for available updates and restart the PC to install them. Besides, ensure you install the latest driver software.

Windows Update
windows update cannot currently check for updates thumbnail

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Additionally, you should update critical programs. Just go to the manufacturer’s website and download the latest version of your program to install.

10. Clean Your Disk

As time goes on, your PC is filled with a large amount of unnecessary information including temporary files, thumbnails, web pages, old Windows installation, and more others. Much disk space is occupied and the PC may turn slow.

Cleaning your disk is an excellent computer maintenance tip. In Windows, you can ask Disk Cleanup for help. If you are using Windows 10, you can go to Settings > System > Storage to delete temporary files.

Storage sense in Windows 10

11. Use a Disk Space Analysis Tool

To keep your PC clean and free from un-required data, understanding what is on your computer is helpful. A disk space analysis tool can scan your PC and show you all your data.

Here you can use MiniTool Partition Wizard since it offers a feature called Space Analyzer to scan your disk, let you know what is taking up your space, and easily and intuitively display the result.

space analyzer in MiniTool Partition Wizard

12. Clean Your PC System

To ensure your PC stays fast and junk-free, you can use a PC cleaning tool to clean some files like cache, logs, fragments, temporary files, etc. from the Windows system since these files can take up much space, cause software errors and slow down the system.

CCleaner is one of the most excellent PC cleaning tools and it can clean junk files wonderfully.


13. Use a CPU and GPU Temperature Monitoring Tool

As is well known, PC overheating can be a really serious problem since it can cause data corruption and PC components permanent damage. In your computer, CPU and GPU are the parts that are easy to be heating. Keeping an eye on the temperature will help you keep them cool if needed.

So, using a CPU and GPU temperature monitoring tool can be a good computer maintenance step. HWMonitor is recommendable.Tip: In addition to these PC maintenance tips, there are some other tips you can try – use a hard drive health monitoring tool like CrystalDiskInfo, free up space With cloud storage solutions, shut down your PC properly, be careful with unfamiliar WiFi networks, etc.

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